EU-PolarNet Deliverables D3.5 and D3.8

Scoping and planning meeting

7th November, 15h-18h

Venue: European Space Agency ESRIN, Frascati, Italy. Meeting room D

Introduction

The meeting will plan activities for the two EU-PolarNet deliverables

  • “Data management recommendations for polar research data systems and infrastructures in Europe” (D3.5) and
  • “White paper on European polar data accessibility, including proposals for capacity building methodology to interconnect the existing and upcoming polar research data systems and infrastructures and thus ensure data are made more widely available and in a timely manner (D3.8)

The deliverables belong to Task 3.3 (Data Management and Interoperability”) in Work Package 3: “Infrastructures, Facilities and Data“.

The task description is found in Appendix A. Overall, the task is meant to analyse how ‘European scientific data from the Polar Regions are managed and made accessible’. From this analysis, ‘recommendations will be made to improve and optimise existing European systems’. There will also be recommendations on ‘needs for new systems that may need to be created to facilitate a coherent data management system…’

Agenda

  1. Welcome and tour-de-table.
  2. Introductions to
  • EU-PolarNet and Work Package 3 (Nicole or Beatrix)  
  • Task 3.3 and D3.8 (Serge)
  1. Information gathering for D3.5 and D.3.8. What will the input/sources be?
  2. Analysis for D3.5 and D.3.8. What kind of analysis should be undertaken?
  3. Timelines and next step

A proposed table of contents for D3.8 is outlined in Appendix B. Recommended background reading is found in Appendix C.


The meeting is held the day before the Arctic Data Committee’s ‘Interoperability Workshop and Assessment Process’ more information about meeting logistics is found here: http://arcticdc.org/meetings/adc-meetings/interoperability-workshop   

Remote attendance through GoToMeeting dial-in is possible – see Appendix E.


Appendix A: From EU-PolarNet’s Description of Work

 

T3.3 Data Management and Interoperability

Data management is recognized as a priority area for polar science and quality controlled data from the Polar Regions is required to help address urgent global environmental issues. This task will therefore focus on an analysis of how European scientific data from the Polar Regions are managed and made accessible to a wide range of users. On this basis, recommendations will be made to improve and optimise existing European systems and identify needs for new systems that may need to be created to facilitate a coherent data management system that is integrated into a global polar data management system.

The task will build on the work already performed under SAON and under the “International Polar Data Forum”, an initiative of both SCAR and IASC. Some progress has been achieved through recommendations arising from SAON data management workshops, initiatives to Polar Metadata Profiles and Polar Information Commons, etc. The “International Polar Data Forum” has also issued a series of observations and recommendations in order to meet the expectations concerning accessibility and reusability of the data, often collected thanks to significant public funding. However, there remains a significant gap between these statements of good intent and their practical adoption and implementation.

The Task will focus on:

  • Establishing a clearer picture of existing European polar data management structures, including the data flows between the various national and international data management systems, from the publication of metadata to the publication of the data itself.
  • Cataloguing European polar infrastructures and instrumentation that produce relevant data, including space assets and commercial assets that could be exploited to enhance polar data collection.
  • An analysis of the legal, regulatory and, possibly, contractual rules that currently frame access to the data and explore the possibilities of harmonisation, including the promotion of open access and use.
  • An analysis of the technical solutions presently in place that facilitate access to data (e.g. network protocols, (meta)data standards etc.) and to ensure their protection, accuracy and long-term use,
  • An analysis of how a better discoverability and accessibility of the data can contribute to a better interoperability of the data provision mechanisms.
  • Identifying end-user data needs through stakeholder consultations.
  • Producing recommendations paving the way towards a coordinated European Polar Data Infrastructure, which interconnects existing and forthcoming polar research systems and infrastructures, and is compatible with the requirements for strengthened trans-Atlantic and worldwide cooperation.

D3.5: Data management recommendations for polar research data systems and infrastructures in Europe (M32) (AMAP)

D3.8: White paper on European polar data accessibility, including proposals for capacity building methodology to interconnect the existing and upcoming polar research data systems and infrastructures and thus ensure data are made more widely available and in a timely manner (M48) (RBINS)


 

Appendix B: Draft Table of Content of White paper (D3.8) - version 20161018

Section Comment # of pages Author(s)
Executive summary   1  
Introduction   2–3  
The existing landscape
  • Polar infrastructures and instrumentation producing relevant data (link to outcomes other task(s)→ 4 pp. + Data from “less hard” scientific disciplines (social sciences) → 4 pp.
  • Data infrastructures (summary results survey → 10 pp.
  • Technical solutions → 10 pp.
  • data flows → 6 pp. ?
  • legal, regulatory & contractual rules → 10 pp.?
Some facts highlighted in separate “boxes”, Detailed facts in Annex.
40–45  
The needs “Identifying end-user data needs through stakeholder consultations.” 10–15  
The recommendations
  • Best data management practices (per discipline?) – Summary D3.5 → 10 pp.
  • Discoverability, accessibility & interoperability → 10 pp.
  • Evolution of the data infrastructures → 10 pp.
  • Data policy → 5 pp.
35 pp.  
Conclusions   1–2  
Annexes      
    Max. 100 pp. w/o annexes  

Appendix C: Background reading

The listed documents contain recommendations on data management from different international fora and from different perspectives:

SAON Data Management Workshop Report (2010):  http://www.arcticobserving.org/images/pdf/Workshops/6th_data_management/DRAFT_REPORT_-_SAON_Data_Management_Workshop_Report_FINAL_GBL0818101.doc

Workshop on Arctic Data Coordination (2012 IPY Conference): http://www.arcticobserving.org/news/92-workshop-on-arctic-data-coordination-at-ipy-2012-montreal

Workshop on cyberinfrastructures for polar sciences (2013): http://www.pgc.umn.edu/system/files/NSF_2013_CyberPolar_Workshop_Report.pdf

Data Management for Arctic Observing (2013):  http://www.arcticobservingsummit.org/sites/arcticobservingsummit.org/files/Pulsifer%20et%20al%20DataManagement.pdf

INTERACT: Management planning for arctic and northern alpine research stations – Examples of good practices (2014, chapter 11): http://gfzpublic.gfz-potsdam.de/pubman/item/escidoc:1403903/component/escidoc:1416263/INTERACT_ManagementPlanning_2014.pdf

Communiques from Polar Data Forum:

Conference statements from the Arctic Observing Summit (2016, statement no. 7): http://www.arcticobservingsummit.org/aos-2016-conference-statement-0

Data citation and publication: https://www.bas.ac.uk/data/uk-pdc/data-citation-and-publishing/

Open Geospatial Consortium:

SeaDataNet -> Standards and Software:  http://www.seadatanet.org/Standards-Software   

Data Access and Management in the EUDAT Collaborative Data Infrastructure: https://www.eudat.eu/data-access-and-management-eudat-collaborative-data-infrastructure

Digital Curation Centre (DCC) -> Data Management Plans: http://www.dcc.ac.uk/resources/data-management-plans

DCC Curation Lifecycle Model -> DCC Curation Lifecycle Model: http://www.dcc.ac.uk/resources/curation-lifecycle-model

USGS -> Data Lifecycle Overview: https://www2.usgs.gov/datamanagement/why-dm/lifecycleoverview.php

ENVRIPlus: http://www.envriplus.eu


 

Appendix E: GoToMeeting dial-in information

Mon, Nov 7, 2016 3:00 PM - 6:00 PM Romance Standard Time

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Third Meeting of the IASC-SAON Arctic Data Committee

Draft Agenda

10 November

European Space Agency ESRIN
Via Galileo Galilei
Casella Postale 6400044 Frascati (Roma)
Italy

Meeting Records

[Posted following meeting]

Agenda - 10 November 2016

Time Topic/Activity Moderator/Speaker
08:30 Arrival and refreshments All
09:00 Welcome and introductions:
- Opening remarks from IASC, SAON, and ADC CO
- Update on activities in our SAON sister committee, CON
All, ADC Chair, CON Chair
09:30 ADC Terms of Reference
- Discuss, adopt and submit to IASC and SAON for endorsement
All
10:00 Memorandums of Cooperation with SCADM and SOOS
- Adopt SCADM MoC
- Discuss SOOS MoC
All
10:30 Review of outcomes from Interoperability Workshop
- Including report from the EU-PolarNet meeting
- Evaluate items for inclusion in the ADC work plan
 
11:00 Break  
11:20 SAON Review
- Outcomes of the 2016 SAON external review; bearing on ADC’s work
Jan René Larsen
12:15 Lunch  
13:15 Review of outcomes from Interoperability Workshop
- Including report from the EU-PolarNet meeting
- Evaluate items for inclusion in the ADC work plan
 
14:00 Review of outcomes from the International Data Week
- Identify RDA, CODATA, WDS activities of particular interest to Arctic (Polar) data management
- Consider RDA activities for specific ADC involvement
 
14:45 ADC workplan, review
Report on:
- Mapping the Arctic Data Ecosystem including ArcticInfo project update
- Common metadata elements
- Data publication and citation (task was marked "completed" in Waterloo, but some trailing elements remain)
- Network building, WDS membership
- Outreach
CO and task leads
15:15 Break  
15:35 ADC workplan, review
- Review of progress and developments
- Priorities for 2017
All
17:00 1. ADC membership; representation from indigenous peoples’ organisations
2. ADC 2017 meeting, time and venue
- Proposed: at WMO in Geneva
All
17:15 Adjourn All

Draft Agenda: Polar Connections Interoperability Workshop and Assessment Process (Version: 6 November 2016)

 Connection Information for Remote Participants

Day One - 8 November 2016

Time Activity Presenter(s), participants Notes
08:30 Registration, gathering, coffee, etc. All During the time of the meeting, ESA will provide a shuttle bus from the Frascati City Center hotels to the ESRIN campus where the meeting will be held.The main registration will take place in the reception of Building 14 close to the Big Hall in the morning from 08:15-09.15. 
09:00 Welcome and Introductions Workshop organizers  
09:15 Overview of process and summary survey results Peter Pulsifer  
09:30 Theme 1 Overview: data discovery and metadata Bill Manley including but not limited to discovery tools, metadata models, connection to broader, globlal or "mass-market" discovery tools. (Presented on behalf of Julie Friddell and team).
09:40 Theme 2 Overview: data and software as a service Peter Pulsifer including but not limited to persistent identifiers, software as a service, brokering, and semantic interoperability. (Presented on behalf of Øystein Godøy and team)
09:50 Theme 3 Overview: Indigenous Knowledge, community based observations , and the social sciences Colleen Strawhacker  including but not limited to concepts of Indigenous research and information sovereignty, concpets of citizen science, ethics, and privacy
10:00 Theme 4 Overview: cloud data and computing platforms Andrew Fleming including but not limited to connection to science clouds, virtual research environments, and related.
10:10 Theme 5 Overview: governance and Establishing sustainable systems David Arthurs including but not limited to discussion of funding, innovation, business models, and community ownership.
10:20 Theme 6 Overview: connecting to the global data and information ecosystem Mark Parsons including but not limited to discussion of connections to RDA, WMO, GEO, EU initiatives, NA Initiatives etc. (Presented on behalf of Lynn Yarmey and team)
10:30 Coffee and informal discussion All  
11:00 Project lighting talks All

These short talks will focus on selected activities or initiatives that are playing a role in moving polar interoperability forward.  

  • GEO Cold Regions Initiative (Yubao Qiu, Hannele Savela [remote]);
  • SeaDataNet(Cloud) (Serge Scory);
  • YOPP/GCW/WMO (P. Pulsifer on behalf of Øystein Godøy);
  • Distributed Biological Observatory (Peter Pulsifer on behalf of Jackie Grebmeier);
  • Alaska Data Integration Working Group (Bill Manley);
  • SCADM (Anton Van de Putte);
  • EU-PolarNet (Serge Scory);
  • OGC (Ingo Simonis);
  • SOOS (Pip Bricher)
12:30 Lunch at ESRIN Restaurant All  
13:30 Plenary talks Ole-Anders Turi;Jenn Parrott Perspectives from Indigenous organizations
    Guenther Landgraf Strategies and implementation for data sharing and interoperability: experiences of the European Space Agency
14:10 Working Session 1 : refining the concept of interoperability for the polar regions Thematic groups (1-6) 

The term interoperability is a much used term, however a clear definition of the concept and what members of various communinties expect and need from "interoperability". Results from the workshop Survey and other resources will be used as a foundation for dicussion.

Technical perspective (combined discussion in Great Hall); Governance, policy, funding, ethics etc. (Room P)

15:00 Informal health break All Coffee/beverage service in Big Hall
15:20 Working Session 2 : identifying and expaning on existing and emerging initiatives Thematic groups (1-6) in indidividual rooms

Many projects, initiatives, platforms and technologies have been identified leading up to this workshop. This working session will focus on identifying the role that these entities are playing or might play in achieving interoperability as defined in Working Session 1

Theme 1 (Big Hall A); Theme 2 (Big Hall B); Theme 3 (Room N); Theme 4 (Room O); Themes 5,6 (Room P)

Note: groups specific talks will be presented by: Ted Haberman (Theme 1); Salvatore.Pinto (Theme 4)

17:00 Reception All   

Day Two - 9 November 2016

08:30 Gathering, coffee, etc. All  
09:00 Review and Synthesis from Day 1 All  
09:30 Working Session 3 (Part 1): Protocols, standards and specifications Thematic groups (1-6) in indidividual rooms

A major component of interoperability is the use of protocols, standards and specifications (PSS), even if these are being used to transform or mediate data and information between systems. This session will focus on identifying and documenting PSS that are in use or emerging to provide a detailed review. Some thematic groups will focus on more technical aspects of PSS, while other would focus on research or operational protocols (e.g. ethics protocols in relation to interoperability)

Theme 1 (Big Hall A); Theme 2 (Big Hall B); Theme 3 (Room N); Theme 4 (Room O); Themes 5,6 (Room P)

10:30 Coffee and informal discussion All  
11:00 Working Session 3 (Part 2): Protocols, standards and specifications (technical) Thematic group(s) in indidividual rooms This session will provide additional time for some of the more technically oriented themes (e.g. Theme 1, Theme 2) to further discuss technical aspects of PSS. Groups will self organize based on specific interests (i.e. technically-oriented thematic groups can merge if desired, using themes to guide discussion).  The group will be asked to develop technical/architectural scenarios assuming varying levels of resources.
11:00 Working Session 4: Interoperability in context Thematic group(s) in indidividual rooms

This session will focus less on technology and more on the context of interopeability including governance, funding, ethics, sharing across scales and knowledge domains etc. (e.g. Theme 3, 5,6 ). Groups will self organize based on specific interests (i.e. thematic groups can merge if desired, using themes to guide discussion).  The group will be asked to develop governance/sustainability/practice  scenarios assuming varying levels of resources.

Big Hall A, Big Hall B, Rooms N, O, P (as needed)

12:30 Lunch at ESRIN Restaurant All  
13:30 Synthesis Session 1: connecting the nodes All

This session will focus on connections between nodes identified in the system whether those be technical (e.g. data sharing using a particularl protocol) or other (e.g. flows of funding, connecting communities).  Participants will be mixed into at least two groups wih a range of expertise in each group and will be asked to develop a model system based on results of prior sessions.

Big Hall

15:00 Coffee and informal discussion All  
15:30

Synthesis Session 2:

preliminary statements and recommendationss

All

This session will focus on establishing an outline for the workshop report including preliminary statements and recommendations for each theme and for the workhop as a whole. This will be used as a foundation for broader consultation following the workshop.

Big Hall

17:00 ADJOURN    

 

Connection Information for Remote Participants

Topic: Polar Connections Interoperability Workshop

Time: Nov 8,9 2016 8:45 AM - 5:15 PM with breaks for coffee, lunch (GMT+1:00) Rome

Join from PC, Mac, Linux, iOS or Android: https://cuboulder.zoom.us/j/2990613254

Or iPhone one-tap (US Toll):  +14086380968,2990613254# or +16465588656,2990613254#

Or Telephone:
    Dial: +1 408 638 0968 (US Toll) or +1 646 558 8656 (US Toll)
    Meeting ID: 299 061 3254
    International numbers available: https://cuboulder.zoom.us/zoomconference?m=fOHAAQoaUBRQJ0Sbqrp0jeo2t9trBiE1

Or an H.323/SIP room system:
    H.323: 162.255.37.11 (US West) or 162.255.36.11 (US East)
    Meeting ID: 299 061 3254

    SIP: 2990613254 [AT] zoomcrc [DOT] com

Interoperability Workshop and Assessment Process


polar connections logos

7 - 10 November 2016

European Space Agency ESRIN
Via Galileo Galilei
Casella Postale 6400044 Frascati (Roma)
Italy

*** BE PART OF THE PROCESS - TAKE OUR BRIEF SURVEY ***

Related Events

  • EU-PolarNet Task 3.3 Annual Meeting (Open) : Afternoon and evening of November 7th Agenda
    • Gathering at 14:45 at the Old Reception in Building 1
  • Interoperability Workshop: November 8th, 9th Draft Agenda: Polar Connections Interoperability Workshop and Assessment Process
    • Registration from 8:30 at the reception desk close to the Big Hall in Building 14
  • Third Meeting of the Arctic Data Committee (Open) : November 10th (Draft Agenda)
    • Gathering at 8:20 at the Old Reception in Building 1

Access to the ESRIN site is restricted to persons pre-registered using the online conference registration system, presenting a print of the email sent on 2 November and  an original valid form of ID; as you are already registered, security has received your name on the list of participants for the conference. For security reasons, cars cannot be parked inside the ESRIN premises. A private parking area (open until 23:40) is available close to ESA/ESRIN in Via delle Perazzeta (Frascati) in front of the Train Station Tor Vergata.

General info for participants / Map of ESRIN campus


Background

The importance of data and its proper management are increasingly being recognized by governments, the science community, and society. The polar science community has unprecedented opportunities for science based on open, networked, digital, and ubiquitous communication technologies. This presents an urgent need for the community, Arctic residents, and other stakeholders to establish a clear global vision, strategy, and action plan to ensure effective stewardship of and access to valuable Arctic and Antarctic data and information resources.

The International Polar Year 2007-08 initiated significant momentum with respect to polar data management. More recently, a number of meetings and reports have clarified the issues and priorities in this domain. Specifically, the Second Polar Data Forum held in October of 2015, the Arctic Observing Summit and a soon to be published report from the European Space Agency’s Polaris project have made significant contributions to the field. In all cases, data and system interoperability has been identified as one of the primary goals and challenges of interest to the broader polar and global community.

Interoperability can be defined as properties of data and information systems that allow them to work and share with other information products or systems, present or future, without unintended restrictions. Moving towards interoperable polar information systems that are connected to the global information system is important and urgent considering the rate of environmental and social change being observed in the polar regions. Data and information systems are evolving rapidly and there are many existing, maturing and new projects, models and paradigms (e.g. Cloud Computing, Big Data, Semantic Web). Understanding and harnessing the most appropriate projects, models and paradigms is a high priority for the polar data community and decisions made now may have implications for decades to come.

Background Resources

 

General Background on Status and Requirements of Polar Data Management

 

Report of IPY Data Management Workshop (2006)

Report on SAON Data Management Workshop

Workshop on Arctic Data Coordination (2012 IPY Conference)

NSF Workshop on Cyberinfrastructure for Polar Sciences

Communiqué of First Polar Data Forum

Communiqué of Second Polar Data Forum

Data Management for Arctic Observing

Response by the Polar Data Community to the OGC Request for Information on Arctic Spatial Data

OGC Arctic Spatial Data Pilot Phase I Report

 

Organizational and Technical Resources

 

Arctic Observing Viewer Guide to Interoperability

Data Curation Centre - General Data Management

SeaDataNet Standards and Software

Research Data Alliance Working Groups

Research Data Alliance Interest Groups

 

Objective and Questions

The objective of the Polar Connections workshop and assessment process is to provide the science community, data managers, policy makers, Arctic residents, and others with a significanly improved understanding of:

  • what interoperability is in the context of different stakeholders (e.g. scientists, Arctic residents)?
  • how interoperability can benefit the polar and global community
  • what initiatives, standards and tools can be used to enhance interoperability?
  • what are the gaps in interoperability?
  • who are the actors needed to enhance interoperability (individuals, organizations, governments etc.)?

Deliverables

The objective of the workshop and the process are:

  1. A focused, brief survey of the community aimed to help address questions above
  2. A workshop that provides time for presentations and face-to-face dialgoue to help address the above questions
  3. A summary assessment in the form of a report aimed at leaders in the science community, policy makers, government agencies, Indigenous organizations and other interested users.
  4. Contribution to the Mapping the Arctic Data Ecosystem project of the Arctic Data Committee

The summary assessment report will be delivered to the executive levels of IASC, SAON, SCAR, and SOOS and sponsoring partners, and will be made broadly available for interested parties.

Themes

In response to recommendations from the polar community, this workshop and process will bring together representatives from Arctic communities and Indigenous organizations, polar and global data centers, standards bodies, researchers and other relevant stakeholders to make tangible progress on better understanding interoperability and establishing strategies and mechanisms. The workshop and process will focus on a set of key themes that will be addressed by small working groups tasked with providing concrete strategies, recommendations and technical advice. Thematic areas currently identified include:

  1. Data discovery and metadata (Theme Lead: Dr. Julie Friddell)
  2. Data as a Service: including persistent identifiers, software as a service, brokering, and semantic interoperability (Theme Lead, Øystein Godøy)
  3. Representing and sharing Indigenous Knowledge, community based observations, and the social sciences (Theme Lead, Colleen Strawhacker)
  4. Cloud data and computing platforms (Theme Lead: Andrew Fleming (tent.))
  5. Governance and establishing sustainable systems (business models) (Theme Lead, David Arthurs)
  6. Connecting to the global data and information ecosystem (Theme Lead, Lynn Yarmey)

To ensure the broadest possible engagement, The Polar Connections Workshop is part of a larger process that will begin before and continue after the workshop.


Workshop and Process

Pre-Workshop

All members of the community will be asked to complete a focused, brief survey of the community aimed to help address questions indicated under "Objectives and Questions" above.

Participants attending the workshop will be required to review a set of background material to ensure that they are familiar with the current state of the art and can work productively during the workshop.

Workshop

The two day workshop will begin with context-setting presentations by theme leads or their delegates. Participants will then be tasked with considering the workshop questions established and generating recommendations that can be used to significantly enhance polar data interoperability.

A detailed agenda will be published here soon.

Post-Workshop

Results of the pre-workshop survey and a report from the workshop will be made publicly available soon after the workshop. These resources will be available for comment by the community through the end of 2016. A preliminary summary assessment report based on the results of the process will be published early in 2017. A more extensive report may be developed.


Registration

Access to ESRIN is restricted to registered participants. Registration is no longer possible.

Travel Information:

The recommended airport for most participants is Rome Fiumicino, the other option is Rome Ciampino (mainly Ryanair flights).

There are several travel options from the Fiumicino airport to Frascati.

During the time of the meeting, ESA will provide a shuttle bus from the Frascati City Center to the ESRIN campus where the meeting will be held.

It is no longer possible to book a hotel trough the reservation form. If you book a hotel we advice to book in central Frascati to take advantage of the shuttle bus.

Additional details will be sent to registered participants a week before the meeting.

Contacts:

Content and themes: Peter Pulsifer
Third Meeting of the Arctic Data Committee: Stein Tronstad
Communications and logistics: Marten Tacoma
EU-PolarNet Meeting: Jan Rene Larsen,

Organizers and Sponsors

The members of the Arctic Data Committee, a body of the International Arctic Science Committee and Sustaining Arctic Observing Networks program, the Standing Committee on Antarctic Data Management a body of SCAR, the Southern Ocean Observing System, European Space Agency, EU-PolarNetPolar View Earth Observations, GEO Cold Regions Initiative (GEOCRI), the Arctic Monitoring and Assessment Program (AMAP), IARPC Coordination Teams,  and other co-sponsors[1] are hosting the Polar Connections Interoperability Workshop and Assessment Process. 


The second meeting of the Arctic Data Committee was held on October 26th, 2015 in conjunction with the Second Polar Data Forum.

Please dowload the report for details.

 

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