EU-PolarNet Deliverables D3.5 and D3.8

Scoping and planning meeting

7^th November, 15h-18h

Venue: European Space Agency ESRIN, Frascati, Italy. Meeting room D

Introduction

The meeting will plan activities for the two EU-PolarNet deliverables

• “Data management recommendations for polar research data systems and infrastructures in Europe” (D3.5) and
• “White paper on European polar data accessibility, including proposals for capacity building methodology to interconnect the existing and upcoming polar research data systems and infrastructures and thus ensure data are made more widely available and in a timely manner (D3.8)

The deliverables belong to Task 3.3 (“Data Management and Interoperability”) in Work Package 3: “Infrastructures, Facilities and Data“.

The task description is found in Appendix A. Overall, the task is meant to analyse how ‘European scientific data from the Polar Regions are managed and made accessible’. From this analysis, ‘recommendations will be made to improve and optimise existing European systems’. There will also be recommendations on ‘needs for new systems that may need to be created to facilitate a coherent data management system…’

Agenda

1. Welcome and tour-de-table.
2. Introductions to

• EU-PolarNet and Work Package 3 (Nicole or Beatrix)  
• Task 3.3 and D3.8 (Serge)

1. Information gathering for D3.5 and D.3.8. What will the input/sources be?
2. Analysis for D3.5 and D.3.8. What kind of analysis should be undertaken?
3. Timelines and next step

A proposed table of contents for D3.8 is outlined in Appendix B. Recommended background reading is found in Appendix C.

The meeting is held the day before the Arctic Data Committee’s ‘Interoperability Workshop and Assessment Process’ more information about meeting logistics is found here: http://arcticdc.org/meetings/adc-meetings/interoperability-workshop   

Remote attendance through GoToMeeting dial-in is possible – see Appendix E.

Appendix A: From EU-PolarNet’s Description of Work

T3.3 Data Management and Interoperability

Data management is recognized as a priority area for polar science and quality controlled data from the Polar Regions is required to help address urgent global environmental issues. This task will therefore focus on an analysis of how European scientific data from the Polar Regions are managed and made accessible to a wide range of users. On this basis, recommendations will be made to improve and optimise existing European systems and identify needs for new systems that may need to be created to facilitate a coherent data management system that is integrated into a global polar data management system.

The task will build on the work already performed under SAON and under the “International Polar Data Forum”, an initiative of both SCAR and IASC. Some progress has been achieved through recommendations arising from SAON data management workshops, initiatives to Polar Metadata Profiles and Polar Information Commons, etc. The “International Polar Data Forum” has also issued a series of observations and recommendations in order to meet the expectations concerning accessibility and reusability of the data, often collected thanks to significant public funding. However, there remains a significant gap between these statements of good intent and their practical adoption and implementation.

The Task will focus on:

• Establishing a clearer picture of existing European polar data management structures, including the data flows between the various national and international data management systems, from the publication of metadata to the publication of the data itself.
• Cataloguing European polar infrastructures and instrumentation that produce relevant data, including space assets and commercial assets that could be exploited to enhance polar data collection.
• An analysis of the legal, regulatory and, possibly, contractual rules that currently frame access to the data and explore the possibilities of harmonisation, including the promotion of open access and use.
• An analysis of the technical solutions presently in place that facilitate access to data (e.g. network protocols, (meta)data standards etc.) and to ensure their protection, accuracy and long-term use,
• An analysis of how a better discoverability and accessibility of the data can contribute to a better interoperability of the data provision mechanisms.
• Identifying end-user data needs through stakeholder consultations.
• Producing recommendations paving the way towards a coordinated European Polar Data Infrastructure, which interconnects existing and forthcoming polar research systems and infrastructures, and is compatible with the requirements for strengthened trans-Atlantic and worldwide cooperation.

D3.5: Data management recommendations for polar research data systems and infrastructures in Europe (M32) (AMAP)

D3.8: White paper on European polar data accessibility, including proposals for capacity building methodology to interconnect the existing and upcoming polar research data systems and infrastructures and thus ensure data are made more widely available and in a timely manner (M48) (RBINS)

Appendix B: Draft Table of Content of White paper (D3.8) - version 20161018

Appendix C: Background reading

The listed documents contain recommendations on data management from different international fora and from different perspectives:

SAON Data Management Workshop Report (2010):  http://www.arcticobserving.org/images/pdf/Workshops/6th_data_management/DRAFT_REPORT_-_SAON_Data_Management_Workshop_Report_FINAL_GBL0818101.doc

Workshop on Arctic Data Coordination (2012 IPY Conference): http://www.arcticobserving.org/news/92-workshop-on-arctic-data-coordination-at-ipy-2012-montreal

Workshop on cyberinfrastructures for polar sciences (2013): http://www.pgc.umn.edu/system/files/NSF_2013_CyberPolar_Workshop_Report.pdf

Data Management for Arctic Observing (2013):  http://www.arcticobservingsummit.org/sites/arcticobservingsummit.org/files/Pulsifer%20et%20al%20DataManagement.pdf

INTERACT: Management planning for arctic and northern alpine research stations – Examples of good practices (2014, chapter 11): http://gfzpublic.gfz-potsdam.de/pubman/item/escidoc:1403903/component/escidoc:1416263/INTERACT_ManagementPlanning_2014.pdf

Communiques from Polar Data Forum:

• First (2013): http://www.polar-data-forum.org/International_Polar_Data_Forum_Communique.pdf
• Second (2015): http://polar-data-forum.org/programme/PDFII_Communique_FINAL.pdf  

Conference statements from the Arctic Observing Summit (2016, statement no. 7): http://www.arcticobservingsummit.org/aos-2016-conference-statement-0

Data citation and publication: https://www.bas.ac.uk/data/uk-pdc/data-citation-and-publishing/

Open Geospatial Consortium:

• Response by the Polar Data Community to the OGC Request for Information on Arctic Spatial Data: http://arcticdc.org/images/download/Polar-Community-OGC-ASDP-RFI-Response.pdf
• OGC Arctic Spatial Data Pilot Phase I Report: https://portal.opengeospatial.org/files/?artifact_id=68340

SeaDataNet -> Standards and Software:  http://www.seadatanet.org/Standards-Software   

Data Access and Management in the EUDAT Collaborative Data Infrastructure: https://www.eudat.eu/data-access-and-management-eudat-collaborative-data-infrastructure

Digital Curation Centre (DCC) -> Data Management Plans: http://www.dcc.ac.uk/resources/data-management-plans

DCC Curation Lifecycle Model -> DCC Curation Lifecycle Model: http://www.dcc.ac.uk/resources/curation-lifecycle-model

USGS -> Data Lifecycle Overview: https://www2.usgs.gov/datamanagement/why-dm/lifecycleoverview.php

ENVRIPlus: http://www.envriplus.eu