30 June 2020, 14:00 - 17:00 UTC

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During the Third Polar Data Forum (PDF) held in Helsinki in November of 2019, members of the Polar Data Community gathered to share information and knowledge and to make practical progress towards greater data sharing and interoperability. PDF III followed on a series of meetings that have resulted in continuing advancements in the areas of federated search, identification and development of shared vocabularies and formal semantics, data policy, community building and other topics. Since PDF III, the dialogue has continued. In March and early April, the Arctic data community met during the online Arctic Observing Summit (https://aos2020agenda.org/). The Standing Committee on Arctic Data Management (SCADM) and members of the Southern Ocean Observing System (SOOS) Program have met regularly. There is broad agreement between these groups and the IASC-SAON Arctic Data Committee (ADC) that meeting more frequently will help us to continue making practical progress on our shared goals.
 
During these challenging times, meeting in person is not feasible.  However, recent online events have demonstrated that we can successfully collaborate using virtual tools.  
 
We would like to invite you to join us online on June 30th from 14:00 - 17:00 UTC to continue our efforts to enhance polar data sharing and interoperability.  This will be the first of a planned bi-monthly series of online workshops convened by the ADC, SCADM, SOOS, the Arctic Observing Summit Working Group 4, the Global Cryosphere Watch, and the World Data System on behalf of the polar data community.

Due to the constraints of our virtual platform, participation is limited. Registration is required. Connection information for the virtual meeting will be provided to registered participants closer to the event time.  

To register, please complete the form found here: https://bit.ly/OnlinePolarWorkshop
 
A detailed agenda and objectives will be shared in the coming days/weeks. The general draft agenda is as follows:
 
1.  Meeting kickoff (plenary) (30 minutes): Overview of recent developments and objectives for the meeting.
 
2. Working Sessions (2.5 hours)

Note: Due to mutual interests, Working Groups 1 & 2 will start the meeting together to discuss common interests (e.g. schema.org metadata vocabularies). If desired, groups will separate.

• Breakout Working Group 1: Federated Search. Hosted by POLDER (https://polder.info/)
  & Breakout Working Group 2: Vocabularies and Semantics. Hosted by the ADC-IARPC-SCADM Vocabularies and Semantics Working Group (https://arcticdc.org/activities/core-projects/vocabularies-and-semantics-wg)
  
  • What progress have participants made in implementing schema.org since the meeting in Helsinki in November 2019?
  • What roadblocks are participants facing?
  • Continue the work from Helsinki in defining a community-agreed best practice on how to define time, space, and parameters
    • Includes discussion of linking schema.org to other metadata standards and services (e.g. ISO 19115/ OGC CSW)
  • In Helsinki, we agreed that the community needs to adopt a Best Practice approach to implementing schema.org. This needs to be documented. How do we create and review that document?
  Links to resources identified in Helsinki are available here.
  For broader context, all ESIP discussions on schema.org are here.
  • Group 1 alone:
    New co-chairs for POLDER
  • Group 2 alone:
    Understanding the process for contributing to community ontologies (e.g. ENVO)

• Breakout Working Group 3: Policy. Hosted by SCADM, SOOS and the Arctic Data Committee (Stein Tronstad lead)
  At the third Polar Data Forum a process was initiated to update and align the data policies of IASC, SCAR, SOOS and potentially other polar science groups. We aim to move this process forward by forming a polar group to work on objectives and core principles of an updated, polar data policy document. During this initial webinar we will also be looking at the rationales and key principles of some important international data policies.
  This discussion will also engage representatives from the global data community to ensure broad interoperability.
  Key questions for the session:
  1. What are the most important concerns (rationales) for polar data policies to address?
     The question could also be phrased as “Why should we have polar data policies?” The Antarctic Treaty emphasises scientific cooperation, while other polar or global policies refer to concerns such as scientific transparency, reproducibility, efficiency, intellectual property rights or others. The rationales and motivations of a number of such policies have been summarised and referenced in this document.
  2. What should be the core data management principles laid down by future revised data policies?
     The current polar data policies and statements share a legacy from the IPY Data Policy, where the core principle is that data should be made available “fully, freely, openly, and on the shortest feasible timescale”. Later the FAIR principles have gained considerable traction. Some polar and global data policies go into much more detail. The overall picture has been summarised in this document.
     The aim of this discussion should be to identify – based on the answer to question 1 – the principles that should be considered fundamental to the polar data policies, and other principles important enough to consider including in a common core.
  3. How should the policy revision process continue, and who would should be involved?

Kind regards,
 
Peter Pulsifer, Arctic Data Committee / AOS Working Group 4
Pip Bricher, SOOS / POLDER
Taco de Bruin, SCADM / IODE
Ruth Duerr, ADC-IARPC-SCADM Vocabularies and Semantics Working Group
Öystein Godöy, Global Cryosphere Watch, ADC-IARPC-SCADM Vocabularies and Semantics Working Group
Stein Tronstad, SCADM/ADC
Jan Rene Larsen, SAON
Rorie Edmunds, World Data System
Marten Tacoma, ADC/SCADM